Business Office

The mission of the Geophysical Institute Business Office is to provide professional, effective, efficient and timely service to GI researchers, faculty, students, staff and management in all pre- and post-award and General Fund activities. We achieve this mission through providing pre-award coordination of proposal writing, budgeting and submission; in setting up new awards and sub-awards; in all business activities required to implement awards and manage
the GI’s general fund; and in financial monitoring and close-out of awards. We do this by working closely with GI faculty, researchers, students and staff, providing service to other departments and by liaising with central administrative functions, such as the University of Alaska Fairbanks Office of Sponsored Programs, UAF Procurement and Contract Services, the UAF Office of Grants and Contracts Administration and UAF Financial Services to ensure that GI’s needs are met in as timely a fashion as possible.
 

Business Office Responsibilities and Backups

Primary (First Line)

Backup (Second Line)


General Fund Budgeting and Management (Fund 1)

David Read

Vacant, Debbie Ice


UAF Managment Reports (Fund 1/Fund 17/Fund 3)

Debbie Ice

Vacant


GI Online Monthly Status Reports (Fund 1/Fund 3/Work Orders)

Vacant

Debbie Ice, Paul Delys


Grant/Fiscal Managers (Please see your individual grant manager first.)

Rachell Peterson

Kathy Monteith, Brandy Pedersen


Kathy Monteith

Rachell Peterson, Brandy Pedersen


Debbie Ice

Kathy Monteith, Rachell Peterson, Donna Evans


Debbie Ice

Vacant, Kathy Monteith

 

Sensitive Account Code/Workflow

Debbie Ice

Kathy Monteith

 

GI Award Billing

Debbie Ice

Kathy Monteith

 

Grant Clost-out

Brandy Pedersen

Kathy Monteith, Vacant

 

Purchasing/Subawards/ProCard

Kari Haschke

Roberta Greenlee, Jennifer Erickson

 

Purchase Order Establishment (<$25k)

Kari Haschke

UAF Procurement


Work Orders

Jennifer Erickson

Sarah Lanstra, Kari Haschke

 

Accounts Receivable/Cashering

Jennifer Erickson

Sarah Lanstra

 

Accounts Receivable/Cashering Approving Official

Debbie Ice

David Read


Property

Jackie Dashiell

Roberta Greenlee


Petty Cash

Jennifer Erickson

Kari Haschke, Sarah Lanstra


Accounts Payable/ProCard Recons/Subaward Monitoring

Roberta Greenlee

Kari Haschke, Jackie Dashiell


ProCard Approval Official

Roberta Greenlee

Debbie Ice


Travel

Sarah Lanstra

Jennifer Erickson, Kari Haschke

 

TravelCard Approval Offical

Debbie Ice

Vacant

 

Journal Voucher Processing

Debbie Ice

Kathy Monteith, Vacant

 

Labor Redistribution Processing

Debbie Ice

UAF Finance & Accounting

 

Recharge/Enterprise Center Fiscal Monitoring

Debbie Ice

Kathy Monteith, Vacant

 

Proposals

Erin Albertson

Brandy Pedersen, Genna Smith, Tobey-Jean Priest

(Each individual is assigned proposals based on scheduling and all provide back up for each other. Please see your assigned proposal coordinator first.)


For contact information for any of the above individuals, please click on the Staff link to the left.


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