Sarah Lanstra is responsible for all Accounts Receivable functions for the Geophysical Institute. She also assists with purchasing and travel questions as well as Banner entry. If you have questions about accounts receivable, contact Sarah at x6643 or through sdlanstra [at] alaska [dot] edu (email).
Accounts Receivable are processed in one of the following ways:
Petty Cash: Petty cash can be used for any local purchases under $100 excluding travel, entertainment, check cashing, or equipment purchases. A petty cash voucher can be obtained and filled out in the Business Office. The payee will need their ORIGINAL receipt and an account name, grant name, or work order to be charged.
Invoices: Anything that needs to have an invoice generated can be done by Sarah. She will need all information that needs to be included on the invoice (such as PO number or description of work), account information for depositing the funds, and contact information should there be any questions. After the money has been received and deposited a receipt will be given to the requester.
Grant Billings: Bills are automatically generated each month or quarter for revenue grants. Expenditures are verified and bills are sent out to the agency. To see the monthly breakdown of expenditures or find out how much is left to spend on a grant, go to Fund Three Reports.