Operations Office

Deborah Coxon, GI Operations Manager, Ext. 7411 and dcoxon [at] gi [dot] alaska [dot] edu.

Dolores Baker, Gi Operations and GI Audio/Video and Conference Room Scheduler, Ext. 7243 and 7291.  djbaker [at] alaska [dot] edu

All Building Work Requests:  operations [at] gi [dot] alaska [dot] edu

Building Emergencies: Regular hours 8am - 5pm, Monday - Friday, call ext. 7291 or 7411;
After hours & weekends call ext. 7000

Health & Safety Emergencies:  Call 911

Emergency Action Plans

Please select the webpage for GI Emergency Action Plans. 

Select your building(s) and take the Annual GI EAP Quiz.

GI Emergency Action Plans

Emergency action plans are presented here for your perusal. Please read the plan that is appropriate for your building BEFORE an emergency situation comes into play. The life you save could be your own, a total stranger's, a co-worker's or a firefighter's.

Please take a few minutes to read the Emergency Action Plan, listed below, pertaining to your building.  After reading the EAP, please take the GI EAP Quiz.  The GI EAP Quiz is an Annual Safety requirement.

Elvey Building Emergency Action Plan
West Ridge Research Building Emergency Action Plan
Akasofu Emergency Action Plan

AttachmentSize
Akasofu 1st Floor 3.43 MB
Akasofu 2nd Floor3.18 MB
Akasofu 3rd Floor2.25 MB
Akasofu 4th Floor 2.38 MB
Akasofu 5th Floor1.41 MB
GI Elvey Emergency Action Plan June 2014.pdf1.39 MB
GI Akasofu DEAP June 2014.pdf756.92 KB
GI WRRB Emergency Action Plan June 2014.pdf762.18 KB

Rescue Chairs

**This content under development**

TThe GI has one evacuation chair that is located iside the Operations Office 615 directly across from the elevators. The purpose of the chair is to assist with evacuating people unable to walk down the stairs themselves in case of an emergency that renders the elevators unsafe. Example emergencies include fire and earthquake. Consider use of the chair not only for wheel-chair bound people, but for anyone temporarily on crutches or otherwise with limited mobility. An emergency situation could also cause an injury to someone, making it difficult or impossible for them to self-evacuate. Example injuries are smoke inhalation, broken bones due to falling objects or tripping.

The evacuation chairs are made by Evac+Chair. We have model 300H, which has a 300 pound capacity. It is designed to enable a single person to take another person down the stairs and out of the building without assistance. The video below has some sales information followed by instructions on the use of the chair. Skip forward to 3:00 if you're only interested in the training portion.

It is possible to use the chair without training and practice, but it will be a challenge. The Elvey stairwells are a bit narrow to easily maneuver the chair into the stairwells from the hallway. It's also a challenge moving the char from one flight of stairs to the next. If you share space with a mobility impaired person, it will be well worth your while to become acquainted with the evacuation chair.

Field Sites

Field Sites and Visit Requests
The Operations Office is responsible for maintenance of Field Sites associated with the Geophysical Institute and some of the grants and contracts administered by the institute. These sites include facilities located at:

Restricted Sites
Three field sites are located on military installations. Access to these sites is restricted and requires authorization. Authorization/approval to visit these sites requires at least seven (7) working days notice to the Air Force.  A SANS Version 19 form needs to be submitted to the GI Operations Manager for the authorization/approval to visit these sites.

These sites are:

AttachmentSize
SAN Version 19.docx21.58 KB

Operations

In order for the Operations Office to best facilitate and coordinate your GI requests:

All requests for Elvey building maintenance, hanging of pictures, white boards and bulletin boards, office moves, furniture needs, old or broken furniture that needs removed, office and cubical reconfigurations need to be submitted to the GI Operations Office.

This will allow GI Operations to schedule your requests with our staff to ensure your requests are met in a timely manner.

Please submit these requests to: operations [at] gi [dot] alaska [dot] edu

Parking

To maximize the number of usable parking spaces and corresponding headbolt heater outlets, please park in the following patterns:

 

In the "old" parking lot between the Elvey Building and Arctic Biology, six vehicles use each outlet post. Three vehicles on each side of the island. One vehicle should be centered on the post, flanked by to other vehicles as shown in the picture.

 

The "new" parking lot south of the Akasofu Building and the WRRB partking lot has headbolt outlet posts servicing four vehicles, two on each side of the island. In this lot, drivers should park their vehicles either to the right or left of the posts, as shown.

Policies

See web page descriptions for

 

Elvey Roof Access

Access to the Elvey Building roof is overseen and approved by the GI Operations Office Manager.

The University of Alaska Fairbanks (UAF) has restricted access to all UAF building roofs for security/safety reasons.

Due to the nature of research projects that are conducted at the Geophysical Institute (GI), GI has been granted conditional, restricted access to the Elvey Building roof.

CONDITIONS FOR ROOF ACCESS/EQUIPMENT PLACEMENT

UAF EHS Training: SkillSoft SAH 0425 – Fall Protection Awareness or other qualified Fall Protection training is required for anyone accessing the Elvey Roof. A link to this training may be found at: http://www.uaf.edu/safety/training/

Any users (other than UAF Facilities Services) requiring access to the roof for any reason must meet with the GI Operations Manager to discuss the necessity for roof access.

If a new instrument is to be placed on the roof, an Equipment Placement Request Form needs to be filled out by the user and submitted to the Operations Office. This form may be accessed on the GI Operations Office website page. All operating frequencies must be provided to insure that new equipment does not interfere with existing equipment.

All equipment placements are submitted for approval to the UAF North Campus Committee. Please allow 5-10 business days for equipment placement approval.

Issuance of access to the Elvey Roof is limited. The Elvey Roof door is operated by the Polar Express Lenel key card system. The GI Operations Manager provides Polar Express Lenel approval. The GI Operations Office tracks all users access. Polar Express Lenel access is the responsibility of the authorized owner. Lenel access cards are intended for use by their approved owner. Access cards used by unauthorized users will be revoked.

ROOF SAFETY CONSIDERATIONS

Contact with the parapet is to be avoided.

The roof membrane system is not designed to withstand heavy traffic. In the winter, the roof is not maintained on a regular basis and may pose slipping/falling hazards to users due to ice and snow buildup.

There may be radiation risks associated with transmitters, lasers or other equipment already located on the roof. Users are advised to maintain adequate safety distances from all equipment to avoid radiation exposure.

ROOF ACCESS TRAINING

Beginning July 2011, all Elvey Roof access will require UAF’s EHS SkillSoft training: Fall Protection Awareness. This training can be found on UAF’s EHS website at http://www.uaf.edu/safety/training/

If you have other Fall Protection training that qualifies, your access that training may be substituted for this training. Please provide the Operations Office your training certificate(s) for any previous fall protection training.

Fall Protection Awareness

 

Overview/Description
This one hour course is intended to provide employees who might be exposed to fall hazards the ability to recognize such hazards and the ability to minimize them. The content in this course is designed to comply with the intent of the applicable regulatory requirements. Learner objectives are to: recognize common workplace fall hazards, describe fall protection techniques used in general industry, identify fall protection equipment and limitations, and describe the primary components of an OSHA compliant fall protection program.

Target Audience
All personnel exposed to a potential free fall greater than six feet while on the job

Expected Duration (hours)
1.0

Lesson Objectives
Fall Protection Awareness

 

  • recognize common workplace fall hazards.
  • identify common workplace tripping hazards.
  • recognize ways to protect workers from workplace fall hazards.
  • identify fall protection techniques and methods.
  • identify guidelines related to fall protection equipment.
  • identify who is in charge of safety monitoring.

Course Number
SAH0425

AttachmentSize
Elvey Roof Access Use Policy -- July 201185.34 KB
Equipment Placement Request Form -- July 2011140.48 KB

Key Policy

Geophysical Institute (GI)/ University of Alaska (UAF)

Effective date: January 1, 2012

RESPONSIBILITY

  • GI/UAF keys are the property of the University of Alaska to be issued to current faculty, staff and students of the GI.
  • GI/UAF keys shall not be duplicated, loaned, borrowed or transferred.
  • GI/UAF keys shall be issued and returned to the GI Operations Office.
  • All GI/UAF key holders terminating their employment or academic association with the University must return their keys to the GI Operations Office.

LOST KEY(S)

  • All GI/UAF key holders are responsible for costs associated with the loss or misuse of GI UAF keys.
  • There will be a $25 fee for each “Operating” key series (office door, lab door, department area door) that are not properly returned, lost or stolen.
  • There will be a $100 fee for each key in the “Master” series (Master keys, Sub-Master keys and the Elvey Front Door key) that are not properly returned, lost or stolen.

BUILDING HOURS

  • The Elvey Building is open during normal business hours Monday through Friday.
  • The Elvey Building is locked during all holidays and weekends.

KEY ISSUE HOURS

  • Keys for the Elvey Building and GI Field Sites are issued in the Elvey Building, Room 615 GI Operations Office, from 8:00 AM - 4:00 PM, Monday through Friday.

AUTHORIZATION

  • Authorization Forms are available in the GI Operations Office.
  • Written authorization is required from your supervisor for:
    • Regular GI faculty and staff
    • GI graduate students
    • GI undergraduate students
    • Temporary GI employees
    • Non GI personnel key requests will be reviewed on a case by case basis and approved by the GI Operations Manager.

Vehicle Use

Sec. 44.68.040 states that an employee who violates this regulation is subject to dismissal from State employment upon hearing for other dismissals for cause.

Alaska Statute, Sec. 44.68.010 states: "State-owned vehicles may be used only in the conduct of State business. A State officer or employee may not use or permit use of State owned vehicles except in the conduct of State business."

Other Conditions of GI UAF Vehicle Use Policy:

  • You must have at least three (3) years of driving experience.
  • You must possess a valid Alaska driver's license.
  • Effective March 31, 2001, you must complete the online UAF Driver Safety Class and take the Quiz.
  • Annually all drivers must complete and submit the UA Driver Authorization form to GI Operations.
  • Vehicle must be returned in same condition as when checked out (full of fuel, clean inside).
  • Report all mechanical deficiencies to GI Operations (x7291).
  • Report all accidents. Notify each of the following: 911, UAF Security (x7721), and GI Operations (x7291). See accident folder in glove box.
  • Do not transport hazardous materials or chemicals in GI vehicles unless you possess a State of Alaska commercial driver's license (CDL with appropriate endorsements) and the vehicle is properly placarded.
  • You may not transport family members in UAF vehicles.
  • Animals are not allowed in UAF vehicles at any time.