Operations Office

Emergency Action Plan:

The Elvey Building's Emergency Action Plan is available online at MyGI - log in with your UA username and password to take the EAP Quiz.


Deborah Coxon, GI Operations Manager, 907-474-7411 or dcoxon@alaska.edu.

Dolores Baker, GI Operations and GI Audio/Video and Conference Room Scheduler, 907-474-7243 and 474-7291 or djbaker@alaska.edu

All Building Work Requests:  operations@gi.alaska.edu

If there is a building emergency:

  • During regular work hours, 8 a.m. - 5 p.m., Monday - Friday, call 907-474-7291 or 474-7411
  • After hours, weekends or holidays call 907-474-7000

Health & Safety Emergencies:  Call 911

Emergency Action Plans

Emergency action plans are presented here for your perusal. Please read the plan that is appropriate for your building BEFORE an emergency situation comes into play. The life you save could be your own, a total stranger's, a co-worker's or a firefighter's.

Akasofu 1st Floor

Akasofu 2nd Floor

Akasofu 3rd Floor

Akasofu 4th Floor

Akasofu 5th Floor

GI Akasofu DEAP June 2014

ASF Richardson Site DEAP, February 2015

GI WRRB Emergency Action Plan, February 2015

GI Elvey Emergency Action Plan, February 2015

GI OEM Emergency Action Plan March 2015.pdf

Please take a few minutes to read the Emergency Action Plan, listed below, pertaining to your building. After reading the EAP, please take the GI EAP Quiz. The GI EAP Quiz is an Annual Safety requirement.

Field Sites

Field Sites and Visit Requests
The Operations Office is responsible for maintenance of Field Sites associated with the Geophysical Institute and some of the grants and contracts administered by the institute. These sites include facilities located at:

Restricted Sites
Three field sites are located on military installations. Access to these sites is restricted and requires authorization. Authorization/approval to visit these sites requires at least seven (7) working days' notice to the Air Force. A SANS Version 19 form needs to be submitted to the GI Operations Manager for the authorization/approval to visit these sites.

These sites are:

  • Barter Island at Kaktovik, Alaska
  • Ft. Yukon, Alaska
  • Tin City, Alaska


See web page descriptions for


Key Policy

Geophysical Institute (GI)/ University of Alaska (UAF)

Effective date: January 1, 2012


  • GI/UAF keys are the property of the University of Alaska to be issued to current faculty, staff and students of the GI.
  • GI/UAF keys shall not be duplicated, loaned, borrowed or transferred.
  • GI/UAF keys shall be issued and returned to the GI Operations Office.
  • All GI/UAF key holders terminating their employment or academic association with the University must return their keys to the GI Operations Office.


  • All GI/UAF key holders are responsible for costs associated with the loss or misuse of GI UAF keys.
  • There will be a $25 fee for each “Operating” key series (office door, lab door, department area door) that are not properly returned, lost or stolen.
  • There will be a $100 fee for each key in the “Master” series (Master keys, Sub-Master keys and the Elvey Front Door key) that are not properly returned, lost or stolen.


  • The Elvey Building is open during normal business hours Monday through Friday.
  • The Elvey Building is locked during all holidays and weekends.


  • Keys for the Elvey Building and GI Field Sites are issued in the Elvey Building, Room 615 GI Operations Office, from 8:00 AM - 4:00 PM, Monday through Friday.


  • Authorization Forms are available in the GI Operations Office.
  • Written authorization is required from your supervisor for:
    • Regular GI faculty and staff
    • GI graduate students
    • GI undergraduate students
    • Temporary GI employees
    • Non GI personnel key requests will be reviewed on a case by case basis and approved by the GI Operations Manager.

Vehicle Use

Sec. 44.68.040 states that an employee who violates this regulation is subject to dismissal from State employment upon hearing for other dismissals for cause.

Alaska Statute, Sec. 44.68.010 states: "State-owned vehicles may be used only in the conduct of State business. A State officer or employee may not use or permit use of State owned vehicles except in the conduct of State business."

Other Conditions of GI UAF Vehicle Use Policy:

  • You must have at least three (3) years of driving experience.
  • You must possess a valid Alaska driver's license.
  • Effective March 31, 2001, you must complete the online UAF Driver Safety Class and take the Quiz.
  • Annually all drivers must complete and submit the UA Driver Authorization form to GI Operations.
  • Vehicle must be returned in same condition as when checked out (full of fuel, clean inside).
  • Report all mechanical deficiencies to GI Operations (x7291).
  • Report all accidents. Notify each of the following: 911, UAF Security (x7721), and GI Operations (x7291). See accident folder in glove box.
  • Do not transport hazardous materials or chemicals in GI vehicles unless you possess a State of Alaska commercial driver's license (CDL with appropriate endorsements) and the vehicle is properly placarded.
  • You may not transport family members in UAF vehicles.
  • Animals are not allowed in UAF vehicles at any time.