The mission of the Geophysical Institute Business Office is to provide professional, effective, efficient and timely service to GI researchers, faculty, students, staff and management in all pre- and post-award and General Fund activities. We achieve this mission through providing pre-award coordination of proposal writing, budgeting and submission; in setting up new awards and sub-awards; in all business activities required to implement awards and manage
the GI’s general fund; and in financial monitoring and close-out of awards. We do this by working closely with GI faculty, researchers, students and staff, providing service to other departments and by liaising with central administrative functions, such as the University of Alaska Fairbanks Office of Sponsored Programs, UAF Procurement and Contract Services, the UAF Office of Grants and Contracts Administration and UAF Financial Services to ensure that GI’s needs are met in as timely a fashion as possible. 

Business Office Responsibilities and Backups

Primary (First Line)

Backup (Second Line)

Fund 1 Budgeting and Management

Janet Daley

Carol Hsieh, Debbie Ice

Fund 1 Managment Reports

Debbie Ice

Carol Hsieh

Fund 1/Fund 3/Work Order Monthly Reports

Carol Hsieh

Debbie Ice, Ted Hanson, Paul Delys

Grant Managers (Please see your individual grant manager first.)

Carolyn Simmons

Kathy Monteith, Brandy Pedersen, Ted Hanson

Kathy Monteith

Carolyn Simmons, Ted Hanson, Elizabeth Lilly

Ted Hanson

Brandy Pedersen, Carol Hsieh, Erin Albertson

Debbie Ice

Kathy Monteith, Carol Hsieh, Carolyn Simmons

Carol Hsieh

Debbie Ice, Ted Hanson, Elizabeth Lilly

Proposals

Erin Albertson

Ted Hanson, Brandy Pedersen, Elizabeth Lilly

(Each individual is assigned proposals based on scheduling and all provide back up for each other. Please see your assigned proposal coordinator first.)

Purchasing

Renee Johnson

Roberta Greenlee, Maureen Johnson

Work Orders/Subaward Initiation/Accounts Receivable

Maureen Johnson

Sarah Lanstra, Renee Johnson

Property

Jackie Dashiell

Roberta Greenlee, Elizabeth Lilly

Petty Cash

Maureen Johnson

Sarah Lanstra

Accounts Payable/ProCard Recons/Sub-Award Monitoring

Roberta Greenlee

Maureen Johnson, Jackie Dashiell, Erin Albertson

ProCard Approvals

Roberta Greenlee

Debbie Ice

Travel

Sarah Lanstra

Maureen Johnson, Renee Johnson, Erin Albertson

For contact information for any of the above individuals, please click on the Staff link to the left.